Expert handling of IRS correspondence, notices, and resolution.
Receiving a notice from the IRS can be alarming — especially for a nonprofit with limited administrative staff. These notices range from simple informational requests to serious compliance issues that, if left unaddressed, can escalate into penalties, liens, or a direct threat to your tax-exempt status.
We serve as your organization's representative in all IRS correspondence matters. We review the notice, assess the appropriate response, and communicate with the IRS on your behalf — so your staff can stay focused on your mission rather than navigating IRS procedures.
Our representation extends beyond federal matters. Many nonprofits also receive notices from state tax agencies and workforce commissions — particularly related to payroll and employment taxes. We handle those too.
Most IRS notices require a response within 30 days. Some — particularly audit-related correspondence — have shorter deadlines.
Failing to respond by the deadline can result in automatic penalty assessments, loss of appeal rights, or escalation to collections.
What to Do When You Receive a Notice
Do not ignore it. Do not call the IRS without representation. Contact us immediately — we will review the notice and advise you on next steps.
We have experience handling the full spectrum of IRS correspondence directed at tax-exempt organizations — from routine reminders to formal examinations.
| Notice / Letter | What It Typically Means | Urgency |
|---|---|---|
| CP259 / CP403 | Missing or late annual return reminder | Medium |
| Letter 3176C | IRS questioning your exempt purpose or activities | High |
| CP2100 / CP2100A | Backup withholding / TIN mismatch issues | Medium |
| CP161 / CP162 | Proposed failure-to-file or failure-to-pay penalties | High |
| Letter 950 / 3572 | Examination / audit information document request | High |
| CP501 / CP503 / CP504 | Balance due — unpaid taxes or penalties | High |
| Letter 226J | Employer Shared Responsibility Payment (ACA) | High |
| General inquiry letters | Requests for clarification or supporting documentation | Low |
Employment and payroll tax issues are among the most serious — and most personal — compliance risks a nonprofit faces. We handle these matters at both the federal and state level.
Nonprofits with employees must file Form 941 quarterly. IRS notices for missing or incorrect 941 filings can escalate quickly to liens and levies if not addressed promptly.
If payroll taxes are not deposited on time, the IRS can assess the Trust Fund Recovery Penalty against responsible individuals personally — even in a nonprofit. We intervene early to prevent or contest these assessments.
State workforce agencies and tax departments issue their own notices for unemployment insurance, state income tax withholding, and new-hire reporting. We handle state-level correspondence alongside federal matters.
Many penalties assessed against nonprofits — including failure-to-file and failure-to-deposit penalties — can be reduced or eliminated through a formal abatement request. We evaluate every case for eligibility.
From the moment you receive a notice to final resolution, we manage every step and keep you informed throughout.
We analyze the notice to determine its nature, urgency, and the IRS's specific concern.
We develop the appropriate response — whether a simple clarification, a penalty abatement request, or a formal protest.
We prepare a complete, accurate written response and submit it within the required timeframe.
We monitor the case, respond to any follow-up correspondence, and confirm resolution in writing.
Don't wait. Contact us today and we'll review your notice, explain your options, and take action on your behalf.